TechStarters Logo
Blog Home
6 Ways to Train Employees on Upgraded Software

6 Ways to Train Employees on Upgraded Software

Success in the business world goes hand in hand with keeping up with the times. As technology changes, a business owner has to make sure their organization can adapt quickly.

Will your employees be ready if you decide to incorporate a new software? Do they have the skills necessary to take your company to the next level?

Most businesses will change their operating system at some point to see how much they can improve company efficiency and production. And customers will be able to tell if your staff hasn’t been trained properly. We’ll give you six ideas to help teach your staff a new system.

1.) Learn your employees’ skill level.
Your employees are all qualified for their positions because you hired them, but they all learn something new at their own pace. You have to learn how far advanced they are at their positions, and how quickly they pick up new material. You might be able to speed up your training, or you might have to slow it down and provide more instructional aids.

2.) Provide more instructional aids.
During your school days, you used to receive a lot of printed handouts. After receiving instruction during training, it might put an employee at ease to have a handout he can review to reinforce his ability to learn the software. The printed material should summarize what they have learned, and include visual aids and screenshots.

3.) Lean on your more dependable team leaders.
The more experienced members of your organization or those with a higher skill level may master your new software quicker than the less experienced. If the more experienced people are trained first, they can pass down their knowledge to others, and assist them in the learning process where necessary. If these experienced people can be depended upon to help, then it will leave management to train others or cover other job duties.

4.) Consider hands-on training for employees.
A lot of people believe it is easier to retain information when you’re learning by doing. If it’s possible to create a simulated work experience with the new software, employees are likely to feel more comfortable at a task with learning by doing. Also, they are less likely to make a serious mistake in a controlled environment.

5.) Add online training to your workplace presentations.
Employees have a better chance of retaining new material if the learning experience is interactive. Like the hands-on training we mentioned above, employees can learn by doing with online exercises. There is also online training available, and your employees will be able to review online what they learned from their workplace instructor.

6.) Try teaching with a mobile application.
Can any of your employees perform their duties from a remote location? Mobile training apps allow an employee to complete his training in an environment he may prefer. Besides, any added learning away from the workplace leaves more time spent on business at the office.

You have to make changes to your company at times to maximize its revenue potential. But make sure you’re ready for the changes. Any kind of employee training is only effective if administered properly. If your employees don’t seem familiar with the company software, the business will suffer for it.